Terms & Conditions of our Coach Development Courses

---

The course you are applying for is delivered and administered entirely by We Do Tennis Ltd.

The following terms and conditions are those set out by We Do Tennis Ltd, and as such they may vary from terms and conditions set out by other course providers.

Course application and attendance

I must attend all the scheduled dates of the course in the correct sequence and at the stated venue, to qualify for assessment.

If I apply and pay for the course without confirming proof of the required pre-requisites (detailed below) to We Do Tennis Ltd prior to the start of the course, I will not be admitted onto the course.

Required pre-requisites:-

Level 1:

• Be a minimum of 16 on the first day of the course.
• Have a signed letter of deployment from the club where coaching experience will be undertaken or request a letter of deployment from the course provider OR hold a valid LTA DBS. 
• Have coaching assistant experience organised before the course starts. For help with this please contact us. 

Exemptions

• If you hold a UKCC endorsed, 1st4sport awarded level 2+ in another sport you can bypass level 1 and take Level 2.
• If you hold a teaching qualification (PGCE or equivalent) specialising in P.E. then you can bypass level 1 and take Level 2. 

For exemption approval you will need to contact 1st4sport directly - enquiries@1st4sportqualifications.com, with evidence of your Level 2 from another sport or PE teaching qualification. You should then forward this approval to us before applying. 

Level 2:

• Hold the level 1 coaching assistant qualification OR the LTA tennis assistants OR hold a 1st4sport level 2 certificate in coaching another sport with UKCC endorsement OR hold a teaching qualification specialising in P.E. Please contact enquiries@1st4sportqualifications.com with evidence of your Level 2 from another sport or PE teaching qualification, and forward their approval to us before applying. 
• Be LTA Accredited  or hold a DBS/PVG Enhanced Check with Child Barred List certificate (Volunteer certificates cannot be accepted) applied for through LTA/Tennis Scotland. The certificate must be less than 12 months old from the start date of the course.  Please note that it may take at least eight weeks for a DBS to be processed and you must hold a valid LTA DBS certificate upon booking. 
• Hold a valid certificate of competence in either First Aid at Work (FAW) or Emergency First Aid at Work(EFAW), or will have successfully completed the OFQUAL Level 3 in First Aid.
• Candidates are required to have their mentored coaching experience organised before the course starts. For help with this please contact us. 

Exemptions

You are eligible to bypass the Level 2 qualification if you meet ALL of the criteria set out below:

• If you have or have previously had an ATP or WTA singles or doubles world ranking; OR if you have previously had an ITF wheelchair singles or doubles world ranking in the top 10 in the last 5 years; and
• If you have a written recommendation from your Level 1 tutor that you have the skills (in their opinion) to bypass the Level 2 course; and
• Internal approval from either the LTA coaching department (for non-disabled coaches only) or the Disability Performance Team (for coaches with a disability only).

Level 3:

• Hold the level 2 coaching assistant certificate/ECA/ETTC
• Be LTA Accredited  or hold a DBS/PVG Enhanced Check with Child Barred List certificate (Volunteer certificates cannot be accepted) applied for through LTA/Tennis Scotland. The certificate must be less than 12 months old from the start date of the course. Please note that it may take at least eight weeks for a DBS to be processed and you must hold a valid LTA DBS certificate upon booking. 
• Have (or have had) a rating of 6.1 or better, or successfully complete a play test grade 1.
• Hold a valid certificate of competence in either First Aid at Work (FAW) or Emergency First Aid at Work(EFAW), or will have successfully completed the OFQUAL Level 3 in First Aid (submit a photocopy of the course certificate).

We Do Tennis reserves the right to reject any applicant whom it considers to be an unsuitable person for involvement on its tennis training courses. This right may also be exercised retrospectively if information is brought to our attention, which, if known at the time of the application, would have rendered the learner unsuitable.

The falsification of any information requested in your application and/or the existence of any police record or caution relating to matters considered to be incompatible with certification, constitute circumstances where We Do Tennis reserves the right to withdraw or suspend a learner's qualification.

If I have stated in my application that I am asking a third party to pay all or part of my course fee on my behalf, I understand that I must provide permission in writing from the organisation agreeing to paying my fees, obtaining a purchase order number if necessary, and that these must be submitted with this course application. If I fail to do so, I understand that this will result in my application being rejected or delayed. I also understand that I am responsible for ensuring that the third party pays my course fee by the start of the course, and that if the required fee has not been paid by the start of the course, I may forfeit my place on the course.

Learners must be able to communicate effectively in English (listening, speaking, reading and writing) and must be able to understand the requirements of the qualification and the information within the qualification materials in English without assistance.

Course withdrawal and cancellation

• If I withdraw from the course less than 21 days before the scheduled start date of the course then the full course fee will be forfeited if the vacancy is not filled. If filled, or withdrawal before 21 days of the first day, we will retain a £50 administration fee, and refund the balance. 
• Once I have enrolled on to a course I must attend all days at the same venue. If I choose to move to another course and where this is agreed with We Do Tennis, I understand that I am liable for a £50 administration fee every time I change courses.
• Under no circumstances, other than medical (supported by a doctor's note), can I miss parts of the course.
• We Do Tennis is not liable for any damage or loss caused under this application process or for the duration of the course except where this is caused by the negligence of We Do Tennis, its employees and directly affiliated bodies but any such liability shall be limited to the extent that such loss was reasonably foreseeable at the time the contract was entered into. For the avoidance of doubt, this clause in no way excludes or limits the liability for personal injury or death caused as a result of the negligence of We Do Tennis, it's employees and affiliated bodies.
• Once I start, I must complete the course within 12 months (for level 1) / 24 months (for level 2 or 3) of the start date of the course. Failure to do so will result in my having to pay a re-registration fee to complete the course.

Course assessment and re-assessment

• Although assessment scheduled for set day/s of the course, I understand that qualification for assessment is at the discretion of the course tutors. If they have reason to believe that I am not ready for assessment either due to my performance on the course or due to incomplete course work, my assessment may be deferred to a later date on another course and at another venue.
• I understand that during my assessment and/or reassessment I may be video recorded or photographed by the course tutors as part of the assessment evidence. We Do Tennis guarantees that any such evidence will be used solely for the purposes of assessment/reassessment and for no other purpose without my consent. 
• In the event of my not being successful in my course assessments, I understand that I will be offered the opportunity to be reassessed by We Do Tennis or The LTA (where appropriate). Under no circumstances will I be offered a second opportunity for assessment on the same day. I will need to apply for reassessment which will be held on a different course at a different date and venue, which must be agreed with We Do Tennis in advance of the assessment date and is subject to a space being available on the course on assessment day.
• Non-refundable fees will apply to re-assessment:
  • Level 1 and 2 courses:
    • £50
  • Level 3 courses:
    • £70 for single re-assessment  (£120 if the previous attempt was not done through We Do Tennis)

Late Submission Fees

• The Tutor will set a deadline for submission of portfolio / online learning / video submissions. Failure to meet these deadlines will result in a Late Submission Fee of £50. A late submission fee helps to cover the costs of employing a separate assessor to mark this work. 

In the event that you are unsuccessful and believe you have grounds to appeal, you should download and complete the form at the bottom of this page. Follow the instructions within the document to action your appeal.

Your Data

• We Do Tennis will use your personal data, including sensitive personal data, for coach education purposes only and to send you, by post, email or SMS, information related to coach education. For further details, please contact us.
• To help us continue to develop your coaching career and our development of market leading courses, unless you have opted out during the application process, We Do Tennis may:
  • Add your name and contact details to its secure database so that you will receive our periodic coach education newsletters and other relevant promotional material.
  • Phone you or send you information about other courses and products and about offers from carefully selected third parties, by post, email or SMS.
  • Pass your contact details to carefully selected third parties and partners so that they can send you by post or email details of their products and services.